Online faxing is ideal for businesses for a number of reasons, whether you are a start-up company or if you have an established company that has been around for many years. There is still a need for faxing various documents, and the Internet has revolutionized the way information transmits to other businesses and clients.
Online faxing is just as simple as sending an email to your client. There are a lot of benefits that online faxing offers than that of the traditional faxing. Consider the top four benefits to securing an online service for faxing.
No Need for Bulky Machines
One of the greatest benefits of online faxing is that you do not need a fax machine. Such equipment is expensive, and you need a separate phone line for the machine. Even the smallest of fax machines can take up space in your office, so it is best to omit them altogether if you can.
The beauty of sending and receiving faxes online is that you can still use this function without the need for traditional equipment. The process works by uploading a file to your email and sending the fax to the designated recipient. The service requires that you still key in the recipient’s fax number.
You are also given your own fax number so that people can send documents back to you. The online service uploads the document into an image and it is then sent to your business email address.
Decreased Material Usage
Traditional fax machines works by automatically printing out the documents sent over. Internet faxing saves you the costs of business materials by giving you the choice of printing out your documents or storing them in your email inbox. In some cases, you don’t have to print out the document sent to you—this saves both ink and paper.
The 1999 movie “Office Space” embodied many business people’s feelings towards fax machines when the main characters destroyed their bulky and frustrating fax machine device. Although technology has come a long way since then, fax machines still make errors and can be down-right annoying. The fact that Internet faxing uses your email account makes the process more reliable without having to send out confirmation notices to the other party.
A desktop computer in your place of business is the most common way to send and receive online faxes. Also, you can use the service through any device you have when you are connected to the Internet. If you are traveling, you can send and receive faxes on your laptop. If you are really pressed for time, you can even complete the process through your Smartphone.